Platform Capability
Equipment & AMC Tracking
Prevent costly factory downtime and audit failures with automated calibration and service reminders.
Typical cycles: ISO calibration (6–12 months), AMC maintenance (quarterly / annual)
Free forever for 10 items · No credit card required · Instant setup
Plant Bay 2 & Machine Shop
Expired
0
All clear
In 7 Days
1
Critical radar
In 30 Days
2
Window open
Compliance
100%
Audit ready
Maintenance Supt · Plant Bay C
Site Eng · Quarry 2
Who this is for
Plant managers, site engineers, maintenance supervisors, and lab quality assurance teams.
What you track
Every detail a renewal actually needs
Only the name, type and expiry date are required — everything else can be filled in over time.
Serial & Asset Tag
Unique equipment identification and model numbers
AMC Vendor & SLA
Service provider contact details and contract terms
Calibration Expiry & Window
ISO/IEC compliance calibration certificates
Facility / Location Code
Plant floor, bay number, or site assignment
Service Contract PDF
Attached signed AMC agreements and calibration reports
Maintenance Cost & Recurrence
Track annual maintenance spend and scheduled visits
Reminder schedule
The ladder for this tool
Tuned to how this expiry behaves — not a generic schedule. Override any offset per item.
90 days before
Plan & compare
45 days before
Nudge
30 days before
Nudge
7 days before
Nudge
1 day before
Last call
Expiry day
Renewed already, ideally
Delivered in-app and by email · Deduplicated per cycle · Failed deliveries retried with bounded backoff
Step by step
How RenewOS automates Equipment & AMC Tracking
- 1
Log machinery and serial numbers
Tag every piece of equipment with serial numbers, warranty dates, and maintenance vendors in a central registry.
- 2
Stay audit-ready with advance notices
Receive 90, 45, and 30-day alerts before calibration certificates expire to schedule vendor visits before deadlines.
- 3
Store calibration certificates securely
Keep verified calibration reports attached to the asset for instant ISO auditor inspection.
Questions
Frequently asked questions — Equipment & AMC Tracking
Can I track quarterly maintenance contracts?
Yes. RenewOS supports custom recurrences including quarterly, semi-annual, annual, and custom day-interval cycles.
What file formats can I attach for calibration reports?
You can attach PDF calibration certificates, test reports, and equipment photos up to 20MB per asset, stored securely with signed URLs.
Can I assign equipment to different factory plants?
Yes. In team workspaces, equipment can be tagged by location, plant floor, or maintenance team with filtered views.
Related reminder tools
Vehicles & Fleet Management
Commercial vehicle inspections, emissions, route permits, road tax & driver compliance ladders.
Open tool
Manufacturing & Plants
Plant machinery AMCs, boiler inspections, pollution clearances & ISO surveillance.
Open tool
Facilities & Office Admin
Office leases, AMC vendor renewals, fire safety certificates & building utility contracts.
Open tool
Operational Guides & Case Studies
Annual Maintenance Contract (AMC) Tracker Format in Excel: Free Template & Operations Checklist
Facility managers and operations directors handle dozens of maintenance contracts for HVAC, elevators, generators, and IT. Here is a battle-tested AMC tracker format in Excel with SLA checklists.
Read guide
Free Document Expiration Tracker Template (Excel & Google Sheets) + Setup Guide
Need a simple, structured spreadsheet to track vendor contracts, licenses, and renewals without paying for software? Download this battle-tested template with automated color formatting.
Read guide
Equipment Maintenance & AMC Tracking: How to Prevent Warranty Forfeiture and Costly Downtime
Missing an annual maintenance contract (AMC) date or a mandatory calibration cycle can void equipment warranties and halt production lines. Discover how operations managers keep physical assets audit-ready.
Read guide
Private by default
Attachments in private storage, signed short-lived URLs, no public buckets.
Export anytime
CSV, JSON and ICS export on paid plans. Your data is never locked in.
Reminders you can trust
Deduplicated and retried delivery — the 7-day warning never gets lost.