Reminder tool · Personal
Passport expiry reminder
Your passport is valid for a decade — the renewal window opens a year before it ends.
Typical validity: 10 years · Renewal window opens ~1 year before expiry
Free forever for 10 items · No credit card required · Instant setup
ISO_27001_Audit_Certificate.pdf
SHA-256 Verified · 2.4 MB · Private S3
Who this is for
Frequent travellers, families tracking every member's passport, and anyone who has ever noticed an expired passport while booking a flight.
What you track
Every detail a renewal actually needs
Only the name, type and expiry date are required — everything else can be filled in over time.
Expiry date + recurrence
10-year cycle, auto-rescheduled on renewal
Passport number
Stored privately, visible only to you
Issuing authority & country
Useful when embassies ask
Holder (person)
Track passports for spouse, kids, parents
Passport scan
PDF/JPEG attachment, private storage
Renewal URL
One click to the official passport portal
Reminder schedule
The ladder for this tool
Tuned to how this expiry behaves — not a generic schedule. Override any offset per item.
1 year before
Plan & compare
90 days before
Nudge
30 days before
Nudge
7 days before
Nudge
1 day before
Last call
Expiry day
Renewed already, ideally
Delivered in-app and by email · Deduplicated per cycle · Failed deliveries retried with bounded backoff
Step by step
How RenewOS automates Passport expiry reminder
- 1
Add each family member's passport once
Create a person for yourself, your spouse and your children, then attach a passport to each. Ownership is explicit — you always know whose document you're looking at.
- 2
Get the 1-year heads-up
Passport renewals take weeks and many countries require 6+ months of validity for visas. RenewOS flags the renewal window a full year out, then follows with the 90/30/7/1-day ladder.
- 3
Renew and move on
Mark it renewed, enter the new expiry, and the whole schedule resets. The old passport's dates stay in history — useful when filling visa forms that ask for previous passport details.
Questions
Frequently asked questions — Passport expiry reminder
Can I track passports for my family members?
Yes. One account tracks items for multiple people with clear ownership. This is one of RenewOS's most-used features for parents.
Why a 1-year reminder for a passport?
Many visa applications require 6 months of validity beyond travel dates, and re-issuance can take weeks. The 365-day heads-up gives you room to plan, then 90/30/7/1-day reminders keep it urgent.
Can I attach the passport scan?
Yes — PDF, PNG, JPEG or WebP up to 20 MB. Attachments live in private storage and are only accessible through signed, short-lived URLs tied to your session.
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Operational Guides & Case Studies
The 6-Month Passport Rule: How Unchecked Expiries Disrupt International Business Travel
Over 70 countries enforce the strict 6-month passport validity rule. Discover why airlines deny boarding at the gate and how business travelers protect itineraries.
Read guide
Expat Work Permits & Residence Visas: Navigating 90-Day Processing Windows Without Deportation Risks
Expat work permits involve a complex cascade: labor quotas, medical clearances, and residence endorsements. Learn how global mobility teams prevent overstay penalties.
Read guide
Visa Expiry vs. Duration of Stay: Navigating Schengen 90/180-Day Rules and US B1/B2 Validities
Confusing a visa's expiration date with authorized duration of stay leads to unintentional overstays and multi-year entry bans. Master Schengen and US entry rules.
Read guide
Private by default
Attachments in private storage, signed short-lived URLs, no public buckets.
Export anytime
CSV, JSON and ICS export on paid plans. Your data is never locked in.
Reminders you can trust
Deduplicated and retried delivery — the 7-day warning never gets lost.