Role Solution
Facilities & Office Admin
Stay ahead of commercial leases, office equipment AMCs, municipal trade licences, and fire safety NOCs.
Facilities: Commercial leases (3–5 yr), Fire NOC (1–3 yr), AMC service contracts (quarterly/annual)
Free forever for 10 items · No credit card required · Instant setup
Central Register
Every Asset & Document in One View
Expired
2
7 Days
5
30 Days
12
Total
142
Who this is for
Facilities managers, office administrators, workplace operations managers, and operations directors.
What you track
Every detail a renewal actually needs
Only the name, type and expiry date are required — everything else can be filled in over time.
Building & Office Leases
Rental agreements, notice windows, and security deposit terms
Fire Safety NOC & Extinguisher Inspections
Mandatory fire department clearance and refilling dates
HVAC & Generator Service AMCs
Air conditioning, DG set, and UPS maintenance contracts
Elevator & Escalator Safety Licences
Municipal elevator inspector operating clearances
Cafeteria & Health Licences
FSSAI/health department food service clearances
Pest Control & Sanitization Schedules
Regular recurring facility hygiene contracts
Reminder schedule
The ladder for this tool
Tuned to how this expiry behaves — not a generic schedule. Override any offset per item.
6 months before
Plan & compare
90 days before
Nudge
60 days before
Nudge
30 days before
Nudge
7 days before
Last call
Expiry day
Renewed already, ideally
Delivered in-app and by email · Deduplicated per cycle · Failed deliveries retried with bounded backoff
Step by step
How RenewOS handles your facilities & office admin
- 1
Centralize multi-office compliance
Manage leases, contracts, and municipal permits across all your office sites in one place.
- 2
Never miss a lease break notice
Get reminded 180 and 90 days before lease deadlines to negotiate renewals or avoid auto-renew penalties.
- 3
Coordinate vendor service visits
Keep vendor contact details and service contract PDFs readily accessible for on-site facility teams.
Questions
About the facilities & office admin
Can I track recurring equipment service contracts?+
Yes. Set quarterly or semi-annual recurrences for HVAC, elevator, and generator maintenance contracts.
Can facilities teams at different branches see only their items?+
Yes. You can organize items by location and filter views by specific branch offices.
Can we store vendor contract agreements?+
Yes. Attach signed service contracts, vendor invoices, and emergency contact details to each item.
Related reminder tools
Equipment & AMC Tracking
Heavy machinery calibrations, maintenance contracts, serial records & warranties.
Open tool
Locations & Multi-Site
Commercial leases, municipal permits, branch fire NOCs & utility contracts.
Open tool
Real Estate & Facilities
Commercial tenancy leases, property insurance policies, lift fitness & municipal permits.
Open tool
Private by default
Attachments in private storage, signed short-lived URLs, no public buckets.
Export anytime
CSV, JSON and ICS export on paid plans. Your data is never locked in.
Reminders you can trust
Deduplicated and retried delivery — the 7-day warning never gets lost.