Platform Capability
Document Vault & Storage
AES-256 encrypted file vault with signed short-lived URLs and complete, tamper-proof audit trails.
Security: AES-256 at rest · Signed session-scoped URLs · Zero public bucket exposure
Free forever for 10 items · No credit card required · Instant setup
ISO_27001_Audit_Certificate.pdf
SHA-256 Verified · 2.4 MB · Private S3
Who this is for
Security-conscious enterprises, legal teams, healthcare clinics, and compliance managers.
What you track
Every detail a renewal actually needs
Only the name, type and expiry date are required — everything else can be filled in over time.
Private Document Storage
Scans, contracts, certificates, and inspection records up to 20MB
Signed Short-Lived URLs
Direct downloads only accessible to authenticated team members
Version History & Audit Log
Full log of who viewed, updated, or renewed each asset
Item Attachment Linkage
Files stay bound to their specific renewal timeline and item
Category Tagging
Organize contracts, vehicle papers, personal IDs, and warranties
Role-Based Access Control
Admins, owners, and members have tailored permission scopes
Reminder schedule
The ladder for this tool
Tuned to how this expiry behaves — not a generic schedule. Override any offset per item.
90 days before
Plan & compare
30 days before
Nudge
7 days before
Nudge
1 day before
Last call
Expiry day
Renewed already, ideally
Delivered in-app and by email · Deduplicated per cycle · Failed deliveries retried with bounded backoff
Step by step
How RenewOS handles your document vault & storage
- 1
Attach documents directly to the asset
No more searching through fragmented shared drives or email threads when an audit happens.
- 2
Enterprise-grade encryption
Every file is encrypted at rest using AES-256 and transmitted exclusively over HTTPS/TLS.
- 3
Instant auditor inspection
Share time-limited access or export clean compliance dossiers with all certificates attached.
Questions
About the document vault & storage
Where are documents stored?+
Files are stored in private cloud object storage with AES-256 encryption. Files are never stored in publicly accessible buckets.
How long do download links remain active?+
Download links are generated as signed, short-lived URLs that expire automatically after a few minutes, preventing unauthorized link sharing.
Can I export all my documents at once?+
Yes. Team and Business workspace plans support full data and attachment export at any time.
Related reminder tools
Instant Auto Extract
Instantly detect expiry dates directly from uploaded scans on your device.
Open tool
Compliance & Risk Manager
Audit readiness, statutory regulatory renewals, SLA compliance & exportable logs.
Open tool
Legal & Finance
Vendor contract expiries, master service agreements, commercial insurance & lease schedules.
Open tool
Private by default
Attachments in private storage, signed short-lived URLs, no public buckets.
Export anytime
CSV, JSON and ICS export on paid plans. Your data is never locked in.
Reminders you can trust
Deduplicated and retried delivery — the 7-day warning never gets lost.