Platform Capability
Instant Auto Extract
Drop any policy, invoice, or certificate scan — RenewOS instantly detects renewal dates and key terms.
Speed: Instant scan processing · Detects expiry dates, reference IDs & renewal terms
Free forever for 10 items · No credit card required · Instant setup
ISO_27001_Audit_Certificate.pdf
SHA-256 Verified · 2.4 MB · Private S3
Who this is for
Busy administrators, compliance officers, and operations teams processing high volumes of documents.
What you track
Every detail a renewal actually needs
Only the name, type and expiry date are required — everything else can be filled in over time.
Detected Expiry Date
Automatic date identification from PDF, JPG, and PNG scans
Reference & Policy Number
Extracts policy IDs, registration codes, and invoice numbers
Issuing Authority / Vendor
Captures insurer names, government bodies, and vendors
Document Verification Status
Review extracted values with side-by-side original preview
One-Click Item Creation
Converts document data directly into scheduled renewal reminders
Encrypted Vault Storage
The original document is safely preserved in your secure vault
Reminder schedule
The ladder for this tool
Tuned to how this expiry behaves — not a generic schedule. Override any offset per item.
90 days before
Plan & compare
30 days before
Nudge
7 days before
Nudge
1 day before
Last call
Expiry day
Renewed already, ideally
Delivered in-app and by email · Deduplicated per cycle · Failed deliveries retried with bounded backoff
Step by step
How RenewOS handles your instant auto extract
- 1
Drop your scanned PDF or photo
Upload documents directly from desktop or mobile without tedious manual typing.
- 2
Instant smart extraction
RenewOS highlights the detected expiration date, policy number, and issuing party for verification.
- 3
Confirm and schedule
Review side-by-side, tweak if desired, and your reminder schedule is live in under 5 seconds.
Questions
About the instant auto extract
What document types does Auto Extract support?+
It works with insurance policies, vehicle registration papers, trade licences, equipment calibration certificates, passports, and utility bills.
Does it work with scanned PDFs and phone photos?+
Yes. Auto Extract processes multi-page PDFs, high-resolution scans, and smartphone photos (JPG, PNG, WebP).
Are my uploaded documents secure?+
Yes. Uploaded files are stored in private AES-256 encrypted storage, accessed strictly via short-lived signed URLs tied to your active authenticated session.
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Compliance & Risk Manager
Audit readiness, statutory regulatory renewals, SLA compliance & exportable logs.
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Private by default
Attachments in private storage, signed short-lived URLs, no public buckets.
Export anytime
CSV, JSON and ICS export on paid plans. Your data is never locked in.
Reminders you can trust
Deduplicated and retried delivery — the 7-day warning never gets lost.