Role Solution
Fleet & Operations
Keep your commercial vehicles on the road with automated tracking of fitness, road taxes, PUCs, and driver licences.
Commercial fleet: PUC (6 mo), Fitness (1–2 yr), Tax & Insurance (annual)
Free forever for 10 items · No credit card required · Instant setup
Fleet & Vehicles
Track state pollution certificates, comprehensive insurance policies, fitness renewals, and driver licence pairings for single vehicles or 500-truck fleets.
- Dedicated fields: Reg No, Make, Model, VIN, Fuel Type
- Batch CSV importer with 1-click downloadable template
- PUC 6-month & Fitness 1-year auto-cadence
- Driver & family member vehicle assignment
Volvo FH16 Long-Haul Fleet #KA-01
Commercial & Private Fleet
Vehicle Reg: KA-01-EQ-9102 · Fuel: Diesel · Owner: Intercity Logistics
Who this is for
Fleet managers, transport superintendents, dispatch coordinators, and logistics leads.
What you track
Every detail a renewal actually needs
Only the name, type and expiry date are required — everything else can be filled in over time.
Commercial Fitness Inspections
Regional transport office fitness certificates
Pollution Under Control (PUC)
Emission test certificates and re-test schedules
State Road Taxes & National Permits
Quarterly and annual commercial transport taxes
Driver Licences & Badges
Assigned commercial drivers and badge renewal dates
Commercial Insurance Policies
Fleet comprehensive policies and no-claim bonuses
Routine Service & Odometer Milestones
Preventive maintenance, tyre checks, and oil service
Reminder schedule
The ladder for this tool
Tuned to how this expiry behaves — not a generic schedule. Override any offset per item.
60 days before
Plan & compare
30 days before
Nudge
15 days before
Nudge
7 days before
Nudge
1 day before
Last call
Expiry day
Renewed already, ideally
Delivered in-app and by email · Deduplicated per cycle · Failed deliveries retried with bounded backoff
Step by step
How RenewOS handles your fleet & operations
- 1
Onboard your fleet in minutes
Use our ready-to-use CSV template to import your full carrier roster with registration numbers and dates.
- 2
Keep vehicles road-legal
Proactive alerts give dispatchers plenty of time to schedule vehicle fitness inspections without taking trucks out of service.
- 3
Complete digital fleet archive
Keep digital copies of RCs, insurance certificates, and fitness papers attached to every vehicle record.
Questions
About the fleet & operations
Can I assign specific drivers to vehicles?+
Yes. Assign drivers to vehicles to keep driver licence and vehicle compliance unified in one view.
Does RenewOS support batch imports for large fleets?+
Yes. Our Vehicle CSV Importer handles hundreds of vehicles in a single import.
What happens if a vehicle document is renewed early?+
Simply enter the new date. RenewOS automatically resets the reminder schedule and stores the previous cycle in history.
Related reminder tools
Vehicles & Fleet Management
Commercial vehicle fitness, PUC, permits, road tax & driver compliance ladders.
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Equipment & AMC Tracking
Heavy machinery calibrations, maintenance contracts, serial records & warranties.
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Transportation & Logistics
Vehicle roadworthiness, carrier permits, driver medicals & interstate tax renewals.
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Private by default
Attachments in private storage, signed short-lived URLs, no public buckets.
Export anytime
CSV, JSON and ICS export on paid plans. Your data is never locked in.
Reminders you can trust
Deduplicated and retried delivery — the 7-day warning never gets lost.