Role Solution
HR & People Ops
Track employee visas, professional licences, background clearances, and mandatory certifications in one place.
People ops: Work visas (1–3 yr), Professional credentials (2–5 yr), Certifications (annual)
Free forever for 10 items · No credit card required · Instant setup
Corporate Talent & Mobility
Expired
0
All clear
In 7 Days
1
Critical radar
In 30 Days
2
Window open
Compliance
100%
Audit ready
People Ops Lead · Expat Services
EHS Director · Field Operations
Who this is for
HR directors, people operations managers, talent coordinators, and immigration specialists.
What you track
Every detail a renewal actually needs
Only the name, type and expiry date are required — everything else can be filled in over time.
Work Visas & Immigration Status
Expat work permits, visa renewal windows, and passport expiries
Professional Practising Licences
Medical, legal, engineering, and accounting registrations
Mandatory Safety & First-Aid Certs
OSHA, workplace safety, and emergency response cards
Driver & Transport Clearances
Corporate driver licences and background checks
Probation & Contract End Dates
Fixed-term employment contracts and review milestones
Health Insurance Policy Renewals
Group medical cover and corporate policy renewals
Reminder schedule
The ladder for this tool
Tuned to how this expiry behaves — not a generic schedule. Override any offset per item.
120 days before
Plan & compare
90 days before
Nudge
60 days before
Nudge
30 days before
Nudge
7 days before
Last call
Expiry day
Renewed already, ideally
Delivered in-app and by email · Deduplicated per cycle · Failed deliveries retried with bounded backoff
Step by step
How RenewOS automates HR & People Ops
- 1
Protect employee legal status
Receive advance notices 120 and 90 days before work visas expire to manage embassy filings smoothly.
- 2
Maintain staff credentials
Ensure all licensed professionals on your team complete required CE units before credentials lapse.
- 3
Respect employee data privacy
Store employee document scans in private AES-256 encrypted storage accessible only to authorized HR staff.
Questions
Frequently asked questions — HR & People Ops
Can I track documents for specific employees?
Yes. Assign items to individual people profiles so you can view all documents belonging to a team member in one click.
How far in advance can RenewOS notify us for visa renewals?
You can set custom reminder offsets up to 365 days in advance, providing plenty of time for international visa processing.
Is employee data kept confidential?
Yes. Documents are encrypted and protected by strict role-based access control, never sold or shared for commercial purposes.
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Operational Guides & Case Studies
EPFO & ESIC Compliance Calendar: Managing Monthly Returns, Annual Filings & Labor Penalties
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SOC 2 Type II Annual Audit Renewal: Building a Continuous Evidence Collection & Gap Letter Calendar
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Corporate Statutory Filings: Tracking Annual General Meeting (AGM) Notice & Registrar Deadlines
Missing statutory company filings and annual report submission deadlines attracts punitive daily compounding director fines and disqualifications. Learn how legal teams ensure audit-proof corporate compliance.
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Private by default
Attachments in private storage, signed short-lived URLs, no public buckets.
Export anytime
CSV, JSON and ICS export on paid plans. Your data is never locked in.
Reminders you can trust
Deduplicated and retried delivery — the 7-day warning never gets lost.