Role Solution
HR & People Ops
Track employee visas, professional licences, background clearances, and mandatory certifications in one place.
People ops: Work visas (1–3 yr), Professional credentials (2–5 yr), Certifications (annual)
Free forever for 10 items · No credit card required · Instant setup
Central Register
Every Asset & Document in One View
Expired
2
7 Days
5
30 Days
12
Total
142
Who this is for
HR directors, people operations managers, talent coordinators, and immigration specialists.
What you track
Every detail a renewal actually needs
Only the name, type and expiry date are required — everything else can be filled in over time.
Work Visas & Immigration Status
Expat work permits, visa renewal windows, and passport expiries
Professional Practising Licences
Medical, legal, engineering, and accounting registrations
Mandatory Safety & First-Aid Certs
OSHA, workplace safety, and emergency response cards
Driver & Transport Clearances
Corporate driver licences and background checks
Probation & Contract End Dates
Fixed-term employment contracts and review milestones
Health Insurance Policy Renewals
Group medical cover and corporate policy renewals
Reminder schedule
The ladder for this tool
Tuned to how this expiry behaves — not a generic schedule. Override any offset per item.
120 days before
Plan & compare
90 days before
Nudge
60 days before
Nudge
30 days before
Nudge
7 days before
Last call
Expiry day
Renewed already, ideally
Delivered in-app and by email · Deduplicated per cycle · Failed deliveries retried with bounded backoff
Step by step
How RenewOS handles your hr & people ops
- 1
Protect employee legal status
Receive advance notices 120 and 90 days before work visas expire to manage embassy filings smoothly.
- 2
Maintain staff credentials
Ensure all licensed professionals on your team complete required CE units before credentials lapse.
- 3
Respect employee data privacy
Store employee document scans in private AES-256 encrypted storage accessible only to authorized HR staff.
Questions
About the hr & people ops
Can I track documents for specific employees?+
Yes. Assign items to individual people profiles so you can view all documents belonging to a team member in one click.
How far in advance can RenewOS notify us for visa renewals?+
You can set custom reminder offsets up to 365 days in advance, providing plenty of time for international visa processing.
Is employee data kept confidential?+
Yes. Documents are encrypted and protected by strict role-based access control, never shared with third parties.
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Private by default
Attachments in private storage, signed short-lived URLs, no public buckets.
Export anytime
CSV, JSON and ICS export on paid plans. Your data is never locked in.
Reminders you can trust
Deduplicated and retried delivery — the 7-day warning never gets lost.